HOA Planner

The smartest way to manage
your HOA's finances

Reserve fund modeling, online assessment payments, AI-powered document extraction, and community tools β€” all in one platform built for board members.
Start Free 90-Day Trial β†’ Try the Demo
No credit card required. Every feature included during trial.

Everything your board needs

Every feature is included on every plan. No upsells, no feature walls.

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Reserve Fund Planner

Upload your reserve study PDF β€” AI extracts every line item. 10-year projections, assessment modeling, what-if scenarios.

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Online Payments

Collect assessments via card, ACH, or Venmo. Autopay, late fees, invoicing β€” all through Stripe Connect.

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Work Orders

Full maintenance lifecycle from submission to resolution. Photo uploads, vendor assignment, cost tracking.

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Capital Projects

Track every capex project from planning to completion. Upload vendor quotes, assign contractors, monitor budgets.

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Budget Tracking

Import your operating budget. Track actuals vs. budget. Category-specific growth rates and rolling forecasts.

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CC&R Q&A

Upload governing documents. Residents ask plain-English questions, AI answers citing the specific article and section.

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Community Hub

Bulletin board, neighbor directory, pet registry, local recommendations, polls, calendar, and suggestions.

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SMS Alerts

Emergency notifications via Twilio. Reach every resident instantly when it matters.

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Vendor Finder

AI searches Google Places for local contractors, matches saved vendors, and recommends the best option with review summaries.

AI that actually saves your board time

Not gimmicks. Real tools that replace hours of manual work with a single upload or question.

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Reserve Study Import

Upload a PDF. AI extracts every line item, cost, timeline, and category into a structured model in seconds.

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Budget PDF Parsing

Drop in your budget document. AI reads the line items, amounts, and categories.

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Quote Extraction

Upload a contractor quote. AI extracts vendor, amount, scope, dates β€” and auto-creates the vendor if new.

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Assessment Advisor

AI analyzes your reserve gap and recommends the optimal annual increase β€” with a max % cap you set.

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CC&R Q&A

"Can I install a Ring doorbell?" β€” AI answers from your actual governing documents, citing the section.

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Vendor Recommendations

AI searches local contractors, reads reviews, cross-references your vendor list, and recommends who to call.

Simple, transparent pricing

Every feature included on every plan. Only difference is building size and AI usage caps.

Small
Up to 25 units
$490/year
Save $98 vs monthly
  • All features included
  • 100 AI quick actions/mo
  • 5 AI document imports/mo
  • Online payments via Stripe
  • SMS alerts
Start Free Trial
Large
76 – 150 units
$1,390/year
Save $278 vs monthly
  • All features included
  • Unlimited AI quick actions
  • 30 AI document imports/mo
  • Online payments via Stripe
  • SMS alerts
Start Free Trial
150+ units? Contact us for custom pricing.
90-day free trial on all plans. No credit card required. Cancel anytime.

Full Feature List

Everything that's included β€” on every plan, at every tier.

πŸ“Š Financial Planning
AI-powered reserve study PDF import
10-year reserve fund projections
Interactive reserve balance chart
Assessment target modeling with phase-in
Year-by-year assessment schedule with overrides
AI-suggested assessment increases with max % cap
Capital expense timeline with drag-to-reschedule
AI capex prioritization
Special assessment modeling
HOA loan / debt service modeling
Reserve balance tracking (manual or import)
Operating budget with category growth rates
Budget PDF import via AI
Actuals vs budget tracking
Per-unit tier impact breakdown
Fully funded target & 70%/100% breakeven
Funding narrative & author notes
πŸ”§ Operations
Work orders with full lifecycle tracking
12 maintenance categories
Photo uploads on work orders
Comment threads & activity timeline
Capital Projects management view
Project status workflow (planned β†’ complete)
Vendor management with trade categories
AI vendor finder via Google Places
AI vendor review summaries
Quote management (manual or upload)
AI quote extraction from PDF/image
Auto-create vendors from uploaded quotes
Violations tracking
πŸ’³ Online Payments
Stripe Connect onboarding
Assessment invoice generation
Unit-based invoicing (multi-resident)
Pay via credit card, ACH, or Venmo
Autopay enrollment (card or bank)
Choose pay day (1st–28th of month)
Late fee application with grace period
Manual mark-paid, waive, and void
Payment history per unit
Admin collection dashboard
πŸ‘₯ Community
Bulletin board for posts & announcements
Local recommendations with voting
Neighbor directory (opt-in profiles)
Pet registry
Community calendar
Suggestions box
Polls
ARC / architectural review requests
Action items tracker
πŸ€– AI Features
CC&R Q&A β€” ask questions, get cited answers
Reserve study PDF extraction
Budget PDF parsing
Quote extraction from PDF or photo
Assessment increase advisor with max % cap
Capex scheduling prioritization
Vendor recommendations with review analysis
Bulk PDF text extraction for faster queries
AI usage tracking with org-wide limits
πŸ“„ Documents & Admin
Document library with folders
PDF upload with auto text extraction
Meeting minutes management
User management with role-based access
Multiple users per unit
Optional feature toggles
Banner system (emergency/warning/info)
Newsletter tool
SMS alerts via Twilio
Building image/logo upload
Dark mode
Mobile responsive

Frequently Asked Questions

How does the 90-day free trial work?
Sign up, invite your board, upload your reserve study β€” everything works with no restrictions for 90 days. No credit card required. At the end of the trial, choose a plan to keep going, or your data stays accessible in read-only mode.
What's the difference between AI quick actions and document processing?
Quick actions are fast queries like asking about your CC&Rs, getting vendor recommendations, or requesting an assessment suggestion. Document processing involves uploading and parsing PDFs β€” reserve studies, budgets, contractor quotes. Document processing uses more compute, so limits are lower.
Can multiple people from our board use it?
Yes β€” unlimited users on every plan. You can set roles (admin, board member, owner, renter) to control who sees what. Multiple people can be assigned to the same unit, and all of them can view and pay invoices.
How do online payments work?
You connect a Stripe account (free to set up). Then generate invoices for each unit's monthly assessment. Residents pay via credit card, ACH bank transfer, or Venmo β€” directly from their My Unit page. You can also enable autopay so residents save a payment method and get charged automatically each month. Stripe deposits funds directly to your HOA's bank account.
Is our data secure?
Yes. HOA Planner runs on Cloudflare's global infrastructure with edge-level encryption. Payments are processed entirely by Stripe β€” we never see or store credit card numbers. Each HOA's data is completely isolated. All connections use HTTPS.
Can we import our existing reserve study?
Absolutely β€” that's the fastest way to get started. Upload your reserve study PDF and our AI extracts every line item, cost, useful life, and category into a structured model. It handles most common reserve study formats. You can also enter items manually or adjust anything the AI extracted.
What if we have more than 150 units?
Email us at [email protected] and we'll set up custom pricing for your community. We support any building size.
How is this different from PayHOA or FRONTSTEPS?
HOA Planner is the only platform with AI-powered reserve study extraction, CC&R Q&A, and intelligent assessment modeling. Most competitors focus on payments or communication β€” we do both, plus deep financial planning tools that help your board actually understand where the money goes. And our pricing is comparable or lower.
Can I cancel anytime?
Yes. No contracts, no cancellation fees. Manage your subscription directly from the app through Stripe's billing portal. If you cancel, your data stays accessible in read-only mode.
Do residents need to create accounts?
Board members invite residents via email. Residents set up a simple account with their email β€” no app download required. They access everything through a web browser on desktop or mobile. The admin assigns each resident to their unit.
We'll look up your HOA from your email address.
Know your HOA's URL? Enter it manually